PRIVACY POLICY
At SceneSpan, we respect your privacy and are committed to protecting your personal information. This Privacy
Policy explains how we collect, use, store, and protect any information you share with us when you visit our website
(https://scenespan.com/) or contact us.
Our website is designed to provide information about our historical consulting services for film, television, and other
creative projects. You can explore our work, learn about what we do, and contact us if you wish to discuss a project
or collaboration.
We understand that when you contact us or leave a comment on our website, you are trusting us with your personal
information. We take this responsibility seriously and aim to handle all personal data lawfully, fairly, and
transparently, in accordance with the applicable privacy laws.
This Privacy Policy sets out what information we collect, how and why we use it, how we protect it, and the rights
you have over your data. We encourage you to read this policy carefully so you understand how your personal
information is handled when you use our website.
WEBSITE OWNER DETAILS:
Company Name: Wagstaff Media Ltd (trading as “SceneSpan”)
Company Number: 13758406
Registered Office: 167-169 Great Portland Street, London, W1W 5PF, United Kingdom
Contact Email: peter@scenespan.com
By using our website or contacting us, you agree to this Privacy Policy and consent to the collection and use of your
information as described here.
If you ever have questions about how your information is handled, you can contact us at peter@scenespan.com.
- INFORMATION WE COLLECT
Information you provide directly: When you contact us or comment on our blog, we collect your name, email
address, organisation (if given), and the content of your message or comment.
Information collected automatically: WordPress may automatically collect basic technical details such as your IP
address, browser type, visit time, and pages viewed to help keep the website secure and running properly.
Information through cookies: We do not use analytics or marketing cookies, but WordPress may place essential
cookies to make the site function — for example, remembering your name and email when commenting.
No sensitive data collected: We do not collect or request sensitive information such as health details, religion,
ethnicity, or payment data. - LEGAL BASIS FOR WHICH WE USE YOUR INFORMATION
- Legitimate interests: We process your information to respond to your messages, manage communication,
improve the website’s security and performance, and protect our rights and operations. - Consent: When you post a comment on our blog or voluntarily share personal information, we rely on your
consent to collect, display, and process that information. - Contract: If you contact us about engaging our consulting services, we may process your details as
necessary to take steps before entering into a contract with you. - Legal obligation: We may process or retain your information where required to comply with applicable
laws, such as record-keeping or responding to lawful requests from authorities.
- HOW WE USE YOUR INFORMATION
- To respond to enquiries: We use the details you provide to reply to your questions, messages, or
collaboration requests and to stay in touch as needed. - To manage communication: We use your contact information to follow up on ongoing discussions or
provide updates you have asked for. - To operate and maintain the website: Basic technical data helps us keep the website secure, improve
performance, and fix technical issues. - To moderate comments: We use your name and email address to display and manage your blog
comments and prevent spam or misuse. - To comply with law: We may use or keep your information to meet legal requirements, respond to lawful
requests, or maintain necessary records. - To protect our rights: We may use your information to detect or prevent misuse, protect against fraud or
security threats, or enforce our legal rights.
- DATA RETENTION
We keep your personal information only for as long as it is needed to fulfil the purpose for which it was collected or as
required by law. Messages and enquiries are generally retained while communication is ongoing and for a reasonable
period afterwards to maintain necessary records. We may retain certain information where it is needed to comply with
legal obligations, resolve disputes, or enforce our agreements. Blog comments remain visible on the website unless you
ask for them to be removed. If you would like us to delete any personal information we hold about you, you can contact
us at peter@scenespan.com, and we will do so where legally permitted. We securely delete or anonymise personal data
when it is no longer needed, although copies may remain temporarily in secure system backups before being
permanently removed. - INFORMATION SHARING
- No sale of personal data: We do not sell, rent, or trade your personal information to anyone.
- Limited sharing for website operation: We may share limited information with trusted service providers
and technical partners, such as our WordPress hosting provider and email service provider, who help us run
and maintain this website. - Freelancers and consultants: We may share information with carefully selected freelancers or consultants
who assist us in our work or in managing the website, provided they are bound by confidentiality and data
protection obligations. - Legal and compliance purposes: We may disclose information if required by law, regulation, or court
order, or to respond to lawful requests from authorities. - Business transfers: In the event that our business is sold, merged, or reorganised, personal information may
be transferred to the new owner under the same privacy terms. - Publicly visible comments: If you post a comment on our blog, your name and comment will appear
publicly on the website, so please avoid sharing personal details in your comment. - Anonymised or aggregated data: We may use or share anonymised information (which cannot identify
you personally) for research, analysis, or to improve our services.
- DATA STORAGE AND SECURITY
Where data is stored: Personal information is stored securely on systems operated by our WordPress hosting
provider and in our email inbox (Google Workspace).
Data protection measures: We use appropriate technical and organisational measures to protect your data,
including secure servers, password protection, and limited access to authorised personnel only.
Freelancer and consultant access: Any freelancers or consultants who help us manage the website or
communications are required to handle data safely and keep it confidential.
Email and internet security: We take reasonable steps to protect information sent to us; however, please note that
no method of transmission or storage over the internet is 100% secure, and we cannot guarantee absolute security.
Retention within the UK and EEA: We aim to store data within the United Kingdom or the European Economic
Area (EEA). If data is transferred outside these regions, we ensure appropriate safeguards are in place.
Regular reviews: We periodically review our storage and security practices to ensure your information remains
protected and handled responsibly. - LINKS TO OTHER WEBSITES
Our website may contain links to other websites for your convenience or reference. Please note that we do not control
these external websites and are not responsible for how they collect, use, or protect your personal information. This
Privacy Policy applies only to SceneSpan’s website. When you visit any other website through a link on our site, we
encourage you to read that website’s own privacy policy to understand how your data will be handled. - RIGHTS OF EU, EEA, SWITZERLAND, AND UK USERS
This section supplements the other provisions of this Privacy Policy and applies to users located in the European Union
(EU), the European Economic Area (EEA), Switzerland, or the United Kingdom.
For the purposes of applicable law, your DATA CONTROLLER for the data collected by us to provide you with our
services is:
Company Name: Wagstaff Media Ltd (trading as “SceneSpan”)
Company Number: 13758406
Registered Office: Marsh Street Studios, 9 Marsh Street, Bristol, BS1 4AA, United Kingdom
Contact Email: peter@scenespan.com
ALL YOUR USER INFORMATION WILL BE COLLECTED, STORED, PROCESSED AND SHARED
STRICTLY IN ACCORDANCE, IN LINE AND FULL COMPLIANCE WITH THE FOLLOWING
REGULATIONS:
EU and EEA:
- General Data Protection Regulation (GDPR)
- ePrivacy Regulation
- Law Enforcement Directive
Switzerland - Federal Act on Data Protection (FADP)
United Kingdom (UK) - UK General Data Protection Regulation (UK GDPR)
- Data Protection Act 2018
- Privacy and Electronic Communications Regulations (PECR)
We process personal data under the lawful bases specified in Section 3 above.
Where we transfer personal data outside the EEA, UK, or Switzerland, we ensure an adequate level of protection by
relying on appropriate safeguards such as Standard Contractual Clauses or equivalent mechanisms approved by
regulators.
Depending on the applicable law, you may have one or more of the following rights in respect of your personal
information:
● Right to obtain information: to obtain information about how and on what basis your personal information
is processed and to obtain a copy;
● Right to rectification: You have the right to have any incomplete or inaccurate information we hold about
you rectified and corrected.
● Right of Erasure: to erase your personal information in limited circumstances where (a) you believe that it
is no longer necessary for us to hold your personal information; (b) we are processing your personal
information on the basis of legitimate interests and you object to such processing, and we cannot demonstrate
an overriding legitimate ground for the processing; (c) where you have provided your personal information
to us with your consent and you wish to withdraw your consent and there is no other ground under which we
can process your personal information; and (d) where you believe the personal information we hold about
you is being unlawfully processed by us;
● Right of restriction: to restrict processing of your personal information where: (a) the accuracy of the
personal information is contested; (b) the processing is unlawful but you object to the erasure of the personal
information; (c) we no longer require the personal information for the purposes for which it was collected,
but it is required for the establishment, exercise or defense of a legal claim or (d) you have objected to us
processing your personal information based on our legitimate interests and we are considering your objection;
● Right to object: to object to decisions which are based solely on automated processing or profiling;
● Right to ask for a copy: where you have provided your personal information to us with your consent, to ask
us for a copy of this data in a structured, machine-readable format and to ask us to share (port) this data to
another data controller; or to obtain a copy of or access to safeguards under which your personal information
is transferred outside of the UK or EEA.
● Right to withdraw your consent. You have the right to withdraw your consent on using your personal data.
If you withdraw your consent, we may not be able to provide you with access to certain specific
functionalities of our services.
● Request the transfer of your Personal Data. We will provide to you, or to a third-party you have chosen,
your personal data in a structured, commonly used, machine-readable format. Please note that this right only
applies to automated information which you initially provided consent for us to use or where we used the
information to perform a contract with you.
Under certain circumstances, you may have the right to object, on grounds relating to your particular situation,
to the processing of your personal data by us and we may be required to no longer process your personal data.
Moreover, if your personal data is processed for direct marketing purposes, you have the right to object at any
time to the processing of personal data concerning you for such marketing, which includes profiling to the
extent that it is related to such direct marketing. In this case your personal data will no longer be processed for
such purposes by us.
In addition to the above, you have the right to lodge a complaint with a supervisory authority for data protection.
Please note that the right of access and the right to erasure do not constitute absolute rights and the interests of other
individuals may restrict your right of access or erase in accordance with local laws.
We will ask you for additional data to confirm your identity and for security purposes, before disclosing data requested
by you. We reserve the right to charge a fee, where permitted by law. We will decline to process requests that
jeopardize the privacy of others, are extremely impractical, or would cause us to take any action that is not permissible
under applicable laws. Additionally, as permitted by applicable laws, we will retain where necessary certain personal
information for a limited period of time for record-keeping, accounting and fraud prevention purposes.
To make such requests, please contact us at peter@scenespan.com.
Estimated Timeframe for Response: We aim to respond to all valid privacy-related requests within one (01) month
of receipt, or within a longer period if the request is complex or involves multiple records. In such cases, we will
inform you of the delay and explain the reason for it. Exercising your rights is free of charge, unless the request is
manifestly unfounded, repetitive, or excessive, in which case we may charge a reasonable fee or refuse to act on the
request.
Complaints
If you are located in the European Union, the European Economic Area, Switzerland, or the United Kingdom, you
have the right to lodge a complaint with your local data protection authority if you believe your personal data has been
handled in a way that breaches applicable laws. Examples of supervisory authorities include: - United Kingdom: Information Commissioner’s Office (ICO) – http://www.ico.org.uk
- European Union: Data Protection Commission (Ireland) – http://www.dataprotection.ie
- Switzerland: Federal Data Protection and Information Commissioner (FDPIC) – http://www.edoeb.admin.ch
- Other EEA countries: You can find your national data protection authority via the official EU website at
https://edpb.europa.eu/about-edpb/board/members_en
We encourage you to contact us first at peter@scenespan.com so we can address your concern promptly before you
reach out to a supervisory authority.
- RIGHTS UNDER OTHER PRIVACY LAWS
Your data controller with respect to the personal information collected on the website is:
Company Name: Wagstaff Media Ltd (trading as “SceneSpan”)
Company Number: 13758406
Registered Office: Marsh Street Studios, 9 Marsh Street, Bristol, BS1 4AA, United Kingdom
Contact Email: peter@scenespan.com
Depending upon the laws of your specific country, you may be eligible for some or all the following rights in respect
of your personal information:
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viii.
Right to obtain information: You may have a right to obtain information about how and on what basis your
personal information is processed and to obtain a copy.
Right to rectification: You may have the right to have any incomplete or inaccurate information we hold
about you rectified and corrected.
Right of Erasure: You may have the right to erase your personal information in limited circumstances where
(a) you believe that it is no longer necessary for us to hold your personal information; (b) we are processing
your personal information on the basis of legitimate interests and you object to such processing, and we
cannot demonstrate an overriding legitimate ground for the processing; (c) where you have provided your
personal information to us with your consent and you wish to withdraw your consent and there is no other
ground under which we can process your personal information; and (d) where you believe the personal
information we hold about you is being unlawfully processed by us.
Right of restriction: You may have the right to restrict processing of your personal information where: (a)
the accuracy of the personal information is contested; (b) the processing is unlawful but you object to the
erasure of the personal information; (c) we no longer require the personal information for the purposes for
which it was collected, but it is required for the establishment, exercise or defense of a legal claim or (d) you
have objected to us processing your personal information based on our legitimate interests and we are
considering your objection.
Right to object: You may have the right to object to decisions which are based solely on automated
processing or profiling.
Right to ask for a copy: Where you have provided your personal information to us with your consent, you
may have the right to ask us for a copy of this data in a structured, machine-readable format and to ask us to
share (port) this data to another data controller; or to obtain a copy of or access to safeguards under which
your personal information is transferred outside of your jurisdiction.
Right to withdraw your consent. You may have the right to withdraw your consent on using your personal
data. If you withdraw your consent, we may not be able to provide you with access to certain specific
functionalities of our services.
Request the transfer of your Personal Data. If you so have this right, we will provide to you, or to a third
party you have chosen, your personal data in a structured, commonly used, machine-readable format. Please
note that this right may only apply to automated information which you initially provided consent for us to
use or where we used the information to perform a contract with you.
To make such requests, please contact us at peter@scenespan.com. Please note, we reserve the right to reject the
request if you are not entitled to the right that you request to enforce. - RESPONDING TO LEGAL REQUESTS
We may access, preserve, or disclose your personal information if we are required to do so by law, regulation, legal
process, or governmental request, or if we believe in good faith that such action is necessary to comply with applicable
legal obligations, enforce our Terms and Conditions, protect our rights and property, investigate fraud or security
concerns, or ensure the safety of our users and the public. Any disclosure will be limited to what is legally required,
and we will make reasonable efforts to notify you where permitted by law before releasing your information. - CHILDREN PRIVACY
Our website is not directed at or intended for use by children under the age of 18. We do not knowingly collect or
process any personal information from children. If we learn that we have accidentally received personal data from
someone under 18 without proper consent, we will delete it promptly. If you believe that a child has provided us with
personal information, please contact us at peter@scenespan.com so we can remove it. - OPTING OUT
You may choose to stop receiving any direct communications from us at any time by contacting us at
peter@scenespan.com. Since we do not send marketing emails or newsletters, the only messages you may receive are
replies to your direct enquiries. If you have posted a comment and later wish to have it removed, or if you would like
us to delete any personal information we hold about you, please contact us and we will handle your request in line with
applicable data protection laws. - GOVERNING LAW AND DISPUTE RESOLUTION
This Privacy Policy is governed by and interpreted in accordance with the laws of England and Wales, without regard
to conflict of law principles. All disputes are subject to the exclusive jurisdiction of the courts of England and Wales. - QUESTIONS ABOUT THIS PRIVACY POLICY
In the event you have any grievance regarding anything related to this Privacy Policy, or with any content or service of
SceneSpan, in that case you may freely write your concerns through your registered email to Grievance
Officer/Designated Representative at below:
- Name: Peter Wagstaff
- Email: peter@scenespan.com
- UPDATES TO THIS POLICY
We may update this Privacy Policy from time to time to reflect changes in our business practices, legal obligations, or
the way we handle your personal information. When we make changes, we will revise the “Last updated” date at the
bottom of the Policy and, if the changes are significant, we may notify you by email or through a notice on our website.
We encourage you to review this Privacy Policy periodically so you stay informed about how we protect your
information and your rights. Your continued use of the website after any changes to this Policy will constitute your
acceptance of those changes. - WELCOMING OF SUGGESTIONS
We welcome your comments regarding this Privacy Policy. Please write to us at peter@scenespan.com.
Last updated on November 24, 2025